Effective Date: [Insert Date]

At ThamesEdge Consultants Ltd (“we”, “our”, “us”), we are committed to protecting your privacy and safeguarding your personal data. This Privacy Policy outlines how we collect, use, disclose, and store your information in accordance with the United Kingdom General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and all relevant privacy legislation.

By accessing our website or engaging with our legal consulting services, you agree to the practices described in this policy.

1. Information We Collect

We may collect and process the following categories of personal information:

• Contact Information: Full name, email address, phone number, company name, job title.
• Professional Details: Industry, areas of legal concern, and other business-related information you choose to share.
• Communication Data: Records of correspondence, enquiries, and interactions with our team.
• Website Usage Data: IP address, browser type, operating system, referral sources, and browsing activity on our website.
• Client Data: Legal documents, agreements, or correspondence received during the course of our engagement, where relevant and legally permissible.

We do not knowingly collect data from individuals under the age of 18.

2. How We Use Your Information

We use your personal data for the following purposes:

• To respond to your enquiries or requests for legal consultations.
• To provide and manage our legal advisory services.
• To fulfill our contractual or pre-contractual obligations.
• To comply with applicable laws, regulatory requirements, and professional standards.
• To communicate relevant updates, newsletters, and thought leadership (only if you opt in).
• To improve the functionality and security of our website.

All processing is based on one or more of the following legal bases: consent, contractual necessity, legal obligation, or our legitimate interest in providing professional consulting services.

3. Disclosure of Your Information

We may share your data only where necessary, and strictly under lawful conditions:

• With our internal legal and consulting staff for service delivery.
• With trusted third-party service providers (such as IT infrastructure partners) under data processing agreements.
• If required by law, regulation, or court order.
• If involved in corporate restructuring, such as a merger or acquisition, with appropriate safeguards.

We do not sell, rent, or trade your personal data to any third parties for marketing purposes.

4. Data Retention

We retain your personal information only as long as necessary for the purposes outlined in this policy and to comply with our legal and professional obligations. Retention periods may vary based on the type of engagement or legal requirement but are guided by the principles of data minimisation and accountability.

5. International Data Transfers

While our company operates primarily within the UK, if any data is transferred outside the UK (e.g., through third-party IT services), we ensure adequate protection mechanisms such as Standard Contractual Clauses or UK IDTA agreements are in place to safeguard your privacy rights.

6. Your Data Protection Rights

Under the UK GDPR, you have the following rights:

• Access – Request a copy of the personal data we hold about you.
• Rectification – Request correction of inaccurate or incomplete data.
• Erasure – Request deletion of your data (in certain cases).
• Restriction – Request limitation of how we process your data.
• Objection – Object to data processing based on legitimate interests.
• Data Portability – Request transfer of your data to another service provider.
• Withdraw Consent – At any time, if processing is based on your consent.

To exercise these rights, please contact us at: [email protected]

7. Data Security

We implement robust technical and organizational measures to protect your personal data from unauthorised access, loss, misuse, or alteration. These include encrypted communications, secure storage protocols, access controls, and regular risk assessments.

8. Cookies and Analytics

We use cookies and similar technologies to improve user experience and analyse website traffic. You can manage cookie preferences through your browser settings. For detailed information, please refer to our separate Cookie Policy (available upon request or site implementation).

9. Third-Party Links

Our website may include links to external websites. We are not responsible for the privacy practices of those websites. We encourage you to review the privacy policies of any third-party services you interact with.

10. Changes to This Policy

We may update this Privacy Policy to reflect legal, technical, or business changes. When updates are made, we will revise the "Effective Date" at the top. Significant changes will be communicated where appropriate.

Contact Us

If you have any questions about this policy or how your data is handled, please contact:

ThamesEdge Consultants Ltd
Email: [email protected]
Address: 85 Petty France, Westminster, London SW1H 9EX, United Kingdom
Phone: +44 20 3874 2361